Payroll Software in the United States with Local Rules
Run payroll in the United States in U.S. dollars from approved attendance, with rules for the IRS, the Department of Labor and state agencies, editable pre-payroll, audit reports and reconciliation before you pay.
- No servers or installs
- Monthly or annual billing
- Spanish, English and Portuguese
Recommended for you: · see package
Local payroll availableCurrency: USDAlobri's payroll software in the United States calculates earnings, deductions and contributions from hours and absences approved in pre-payroll. It applies local rules for the IRS, the Department of Labor and state agencies, supports off-cycle runs and keeps audit and reconciliation reports for every period.
U.S. payroll combines IRS federal withholding, state taxes and unemployment insurance, plus forms such as the W-4, 941 and W-2. Alobri calculates from hours approved in pre-payroll to cut down on last-minute corrections. Amounts are handled in U.S. dollars (USD).
Payroll software in the United States: obligations it needs to cover
Form W-4 and federal withholding
Employees submit a W-4, and employers use it to calculate federal income tax withholding each pay period.
Quarterly Form 941 and annual Form 940
Form 941 reports quarterly withholding and FICA; Form 940 reports annual federal unemployment tax.
Year-end Form W-2
Employers furnish a W-2 to each employee and file it with the Social Security Administration by January 31.
State income tax and unemployment
Each state decides whether it levies a state income tax on wages and runs its own unemployment insurance program.
State pay frequency laws
State laws determine the minimum frequency at which wages must be paid.
Payroll software features
Calculation and pay runs
The core of the pay process, configured for your operation.
Configured earnings and rules
Earnings, deductions and contributions based on the enabled localization.
Up to four regular runs per month
Weekly, biweekly, semimonthly or monthly within the contracted scope.
Off-cycle runs
Events outside the regular calendar, with approval controls.
Termination calculations
Separation scenarios under local criteria approved by your team.
Pre-payroll and time exceptions
Validated data before it reaches the calculation.
Editable pre-payroll
Review by employee and earnings code before closing the period.
Exceptions and approvals
Absences, overtime, leave and time off with their approvals.
Alobri Time integration
Hours and exceptions from attendance arrive without rekeying.
Payments, accounting and control
Everything payroll sends to banks, accounting and auditors.
Bank payment files
Files prepared in the layouts your bank approves.
Accounting integration
Payroll codes mapped to cost centers, accounts and journal entries.
Payroll reconciliation
Comparison by earnings code against agreed sources, with difference tracking.
Payroll operations review
Review of controls and variances with agreed sampling and a findings matrix.
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Time
Facial and mobile attendance
Monthly minimum: USD 40.31 · One-time setup: USD 149
- Web kiosk with facial recognition
- App with geofence validation
- Clock records and attendance report
- 5 psychometric tests a month
Time + Pre-payroll
Attendance and time closing
Monthly minimum: USD 68.11 · One-time setup: USD 149
- Everything in Time
- Exceptions, hours and approvals
- Export to your payroll
- 10 psychometric tests a month
People
Employee records and lifecycle
Monthly minimum: USD 95.91 · One-time setup: USD 350
- Core HR and digital records
- Onboarding and offboarding
- Employment contracts
- Org chart and self-service
- 15 psychometric tests a month
HCM Operations
People, time and payroll
Monthly minimum: USD 166.80 · One-time setup: USD 750
- Everything in People
- Facial and geofenced attendance
- Pre-payroll and exceptions
- Local payroll · up to 4 runs/month
- 25 psychometric tests and 1 battery a month
HCM Complete
Operations and talent acquisition
Monthly minimum: USD 222.40 · One-time setup: USD 1,250
- Everything in HCM Operations
- Recruiting ATS
- Careers and job portal
- Extended People Analytics
- 50 psychometric tests and 5 batteries a month
Prices in USD, excluding VAT and local taxes. You pay the higher of the per-employee rate or the package minimum. Every plan includes psychometric tests; extra tests cost USD 1.20.
Frequently asked questions
Which plan includes payroll in the United States?
Local payroll in the United States is included in HCM Operations, at USD 8.34 per active employee per month with a USD 166.80 minimum and up to 4 pay runs a month, and in HCM Integral, at USD 11.12 with a USD 222.40 minimum. Both add facial time tracking, pre-payroll and core HR. Prices exclude taxes.
Which payroll obligations in the United States does Alobri cover?
For the United States, calculations cover federal and state withholding, FICA, FUTA and state unemployment insurance, plus the data needed for Form 941 and Form W-2. Alobri helps you comply with local rules; final validation of each case stays with your team or advisor.
How do we review payroll before paying?
Pre-payroll is editable, so you can fix absences, hours and pay items before the final calculation. Afterward, audit and reconciliation reports show differences against the previous period so you can review them before approving payment.
Book your demo and get a priced proposal.
A specialist walks you through Alobri with your processes and replies on WhatsApp during business hours.