Core HR and employee records software for your entire workforce
Alobri People keeps every employee's data, documents, contracts and requests in one digital file, with role-based access and self-service so HR stops hunting for paperwork.
- No servers or installs
- Monthly or annual billing
- Spanish, English and Portuguese
Recommended for you: · see package
Alobri PeopleCore HR softwareWhat is employee records software?
Employee records software is a platform that stores each employee's job data and documents in one place: role, pay, contracts, IDs, letters and job changes. It replaces paper folders and scattered files with a searchable digital file that has access controls, expiration tracking and a log of every change.
Alobri People is the Core HR of Alobri HCM. It centralizes the employee directory, positions and org chart, manages employment contracts with templates and expiration dates, coordinates onboarding and offboarding, and gives employees self-service to view their information and submit requests. That same database powers attendance, payroll, recruiting and analytics.
Why HR teams move employee records to Alobri
One source of truth
Personal data, role, manager, location and pay are entered once and reused by attendance, payroll and reporting. No more conflicting versions of the same record across departments.
Complete, up-to-date files
Each file shows which documents are missing and which are about to expire. HR gets alerts instead of discovering gaps during a review.
Contracts under control
Employment contracts are generated from templates, routed for approval and archived with their version. You can send them for signature within your contracted e-signature flow.
Structured onboarding and exits
Onboarding and offboarding run as checklists with owners: documents, orientation and asset handover and return. Nothing depends on one person's memory.
Fewer repeat questions to HR
With self-service, employees check their data, request employment letters and acknowledge policies. HR focuses on cases that need judgment.
How Alobri People gets set up
- 01
Load and clean your workforce data
We migrate employees, positions and locations from your current files, with validation and pilot loads.
- 02
Define structure and required documents
We configure the org chart, catalogs and the required-documents matrix by employee type.
- 03
Turn on workflows and self-service
We enable onboarding, offboarding, contracts, letters and requests with their approval routes.
- 04
Run with role-based permissions
HR, managers and employees see only what applies to them, and every change is logged.
Core HR and employee records features
Core HR and org structure
The workforce database every module in the suite relies on.
Digital employee file
Job data, change history and documents for each employee.
Directory, positions and org chart
Company structure by department, location and reporting line.
Employee self-service
View data, submit requests and download documents from the portal.
Manager portal
Approval inbox and team indicators in one place.
Documents and contracts
Document control from hire to exit.
Employment contracts
Templates, versions, expiration dates, approval and archiving.
Signature requests
Send and track status within your contracted e-signature flow.
Employment letters
Self-requested letters generated from current data and approved templates.
Policies and acknowledgments
Distribution by audience, versioning and pending acknowledgment tracking.
Employee lifecycle
Coordinated tasks when people join and leave.
Onboarding
Checklists with owners, documents and orientation.
Offboarding
Asset return and documented closure of open items.
Employee assets and custody
Assigned inventory, handover receipts and return records.
HR service center
Request handling with clear owners and response times.
Cases and requests
Classification, assignment and tracking of employee questions.
Knowledge base
Versioned, searchable articles for consistent answers.
Response times and escalation
Priorities, queues and due-date alerts for case handling.
Employee relations cases
Confidential files with restricted access and human review.
Services included in this solution
Core HR and employee lifecycle
Core HR and employee records
Centralize employment information for each employee.
Onboarding
Coordinate tasks from acceptance to joining.
Offboarding
Organize employee exits with tasks and owners.
Documents and assets
Employment contracts
Manage contractual documents and versions.
Signature requests
Send requests within the contracted signature workflow.
Advanced document templates
Generate documents using agreed data and rules.
Advanced signature workflows
Coordinate signers and process evidence.
Document retention
Apply agreed retention policies to records.
Employee file audit
Identify missing documents against an agreed matrix.
Employment letters
Handle letter requests using approved templates.
Employee assets and custody
Document equipment handovers and returns.
Policies and acknowledgments
Track policy distribution and versions.
HR service delivery
HR service center
Centralize requests with clear ownership.
HR knowledge base
Provide consistent answers to common questions.
Case SLAs and escalation
Define response targets and escalation routes.
HR workflows and approvals
Digitize requests using agreed rules.
Employee relations cases
Organize confidential cases with restricted access.
Advanced manager portal
Bring team-management tasks into one workspace.
HR query assistant
Help users find answers in approved content.
Where digital employee records make the biggest difference
Workforces spread across locations
When documents are collected at each store or clinic, the digital file shows head office what is missing and where. Local managers close the gaps without shipping paper.
Industries with frequent file reviews
Healthcare, financial services and pharmacies regularly review employee files and expiration dates. An employee file audit checks each case against an agreed matrix and records evidence and owners.
Fast-growing teams
If you hire every week, checklist onboarding and template-based contracts cut errors and get each new hire ready for attendance and payroll from day one.
Industries where it is used most
Healthcare
Alobri HCM is HR software for healthcare that coordinates on-call shifts, attendance, license and credential tracking, training, wellbeing and payroll for hospitals, clinics, clinical laboratories and outpatient networks.
See →Financial services and insurance
Alobri HCM is HR software for financial services that brings digital employee files, required training, commissions, performance and integrity assessments together for headquarters, branch networks and financial sales teams.
See →Pharmacies and laboratories
Alobri HCM is HR software for pharmacies that connects store-level time and attendance, digital employee files, training and recruiting in one suite for pharmacy chains, laboratories and pharmaceutical distribution centers.
See →Legal and compliance
Alobri HCM is HR software for law firms and corporate legal departments that organizes confidential employee files, associate careers, performance, continuing education and recruiting with strict permissions and traceability.
See →Employee files organized around each country's policies
Alobri People operates in 18 countries across the Americas and helps you keep files complete against the document matrix you define for each country, location or contract type. Document retention policies are configured with your legal owners, with expiration dates and review before anything is archived or deleted.
Employee files hold personal data, so access is role-based and views and changes are logged. Employee privacy requests follow a workflow with requester verification and configured timelines, while the applicable legal criteria are set by your counsel.
Available in 18 countries across the Americas
Configure rules, currency and language per country. See what applies in yours:
Clear per-employee pricing
Alobri People is billed per active employee per month, with a monthly minimum and a one-time implementation fee. If you also need attendance and payroll, HCM Operativo bundles them with Core HR.
Time
Facial and mobile attendance
Monthly minimum: USD 40.31 · One-time setup: USD 149
- Web kiosk with facial recognition
- App with geofence validation
- Clock records and attendance report
- 5 psychometric tests a month
Time + Pre-payroll
Attendance and time closing
Monthly minimum: USD 68.11 · One-time setup: USD 149
- Everything in Time
- Exceptions, hours and approvals
- Export to your payroll
- 10 psychometric tests a month
People
Employee records and lifecycle
Monthly minimum: USD 95.91 · One-time setup: USD 350
- Core HR and digital records
- Onboarding and offboarding
- Employment contracts
- Org chart and self-service
- 15 psychometric tests a month
HCM Operations
People, time and payroll
Monthly minimum: USD 166.80 · One-time setup: USD 750
- Everything in People
- Facial and geofenced attendance
- Pre-payroll and exceptions
- Local payroll · up to 4 runs/month
- 25 psychometric tests and 1 battery a month
HCM Complete
Operations and talent acquisition
Monthly minimum: USD 222.40 · One-time setup: USD 1,250
- Everything in HCM Operations
- Recruiting ATS
- Careers and job portal
- Extended People Analytics
- 50 psychometric tests and 5 batteries a month
Prices in USD, excluding VAT and local taxes. You pay the higher of the per-employee rate or the package minimum. Every plan includes psychometric tests; extra tests cost USD 1.20.
Comparing with another platform?
See how Alobri measures up against the most searched alternatives.
Frequently asked questions
How much does Alobri People cost?
The People plan is USD 3.82 per active employee per month, with a USD 95.91 monthly minimum and a one-time USD 350 implementation fee. It includes Core HR and digital employee files, onboarding and offboarding, employment contracts, org chart and self-service. Prices exclude taxes, and annual billing gets 10% off.
Can I migrate my existing employee files?
Yes. The data migration and cleansing service maps your current files, validates the data and runs pilot loads before the final import. Scanned documents are linked to each employee according to the document matrix you define during implementation.
Can contracts be signed online?
You can send contracts and other documents for signature within your contracted e-signature flow, with status tracking and the evidence provided by the signature vendor. Signature requests are billed per use, and multi-signer workflows are configured as a separate service.
Who can see each employee's information?
Permissions are role-based: HR sees what falls within its scope, each manager sees their team and each employee sees their own file through self-service. Views and changes are logged so they can be reviewed later.
Does it support companies in several countries?
Yes. Alobri HCM operates in 18 countries in the Americas, in English, Spanish and Portuguese. You can manage several legal entities and countries in one account, with different required documents and policies for each and a consolidated view for leadership.
Does it integrate with other HR systems?
Yes. Core HR connects with SAP HCM, SAP SuccessFactors, Workday, ADP, BambooHR and Deel, among others, through APIs and webhooks. You can also connect corporate sign-in with SSO and SCIM provisioning, both scoped and tested during implementation.
Can I get a demo for my type of company?
Yes. Book a slot on our calendar and you will receive a Google Meet invite. During the session we walk through employee files, contracts, onboarding and self-service using an example close to your operation and answer implementation questions.
You may also be interested in
Alobri Payroll
Run payroll on the attendance, time exceptions and employee data already in Alobri HCM, review pre-payroll before you close and deliver files ready for your bank and accounting team.
See solution →Alobri Time
Alobri Time captures clock-ins from a kiosk, mobile app or browser, applies shifts by location and hands payroll clean time data, without spreadsheets or standalone time clocks at every site.
See solution →Alobri ATS
Post openings on your career site and on Job One+, collect applications in one pipeline and move each candidate forward with interviews, assessments and approved offers.
See solution →Alobri People Analytics
Bring employee records, time and attendance, payroll and headcount changes into executive dashboards with clear definitions, role-based access and summaries from Alobri AI.
See solution →Keep every employee file in one platform
Book an Alobri People demo and define your document matrix, contracts and onboarding and exit workflows with us.