HR software implementation in clear phases, with control at every step
Launch Alobri HCM on an agreed plan: process discovery, data migration and cleansing, configuration, testing, role-based training and access rules that protect your people's data.
- No servers or installs
- Monthly or annual billing
- Spanish, English and Portuguese
Recommended for you: · see package
Alobri HCM ImplementationHR data migrationWhat does an HR software implementation include?
HR software implementation is the process of taking an HR and payroll platform from contract signature to day-to-day operation. It covers understanding your processes, preparing and loading data, configuring rules and catalogs, testing with real cases, training each role and defining who can see and change information.
At Alobri we work in phases, with a scope accepted by both sides, named owners and acceptance criteria at every step. Timing depends on your headcount, the number of data sources, integrations and the countries you activate, so we set it with you in the plan instead of quoting a generic figure.
What does a structured implementation give you?
Clear scope from day one
Process discovery sets priorities and gaps before configuration. You know what is in phase one, what comes later and what is out of scope.
Clean data in the new platform
Migration includes mapping, validation and pilot loads. Source data errors are caught before go-live, not in the first payroll run.
Configuration that mirrors your operation
Catalogs, units, locations, shifts and parameters are set to your structure and tested with real cases from your company.
Users ready for go-live
Role-based training prepares administrators, managers and employees with sessions, materials and exercises for the process each one runs.
Access and traceability from the start
Roles, segregation of duties and audit trails are defined during implementation, not afterwards, so every sensitive change has an owner.
What are the phases of an Alobri HCM implementation?
- 01
Discovery and plan
Process workshops, gap inventory, work plan, owners on each side and acceptance criteria.
- 02
Data and configuration
Data mapping, cleansing and pilot loads; configuration of catalogs, rules, permissions and agreed integrations.
- 03
Testing and training
Tests with real cases, such as a parallel pre-payroll where it applies, plus role-based training for each user group.
- 04
Go-live and hypercare
Production launch with close follow-up, in-scope adjustments and an adoption plan for users.
Implementation and data governance services
Go-live services
Services to move from contract to operation on an accepted plan.
HR process discovery
Process workshops and a gap inventory before configuration.
Account configuration
Catalogs, units, parameters and testing based on your rules.
Implementation and managed service
Plan, owners, testing and training coordinated by Alobri.
Data and adoption
What it takes for data to arrive complete and for people to use the platform.
Data migration and cleansing
Mapping, validation and pilot loads of the agreed data.
Role-based training
Sessions, materials and exercises for admins, managers and users.
Change management
Stakeholder map, communications and an adoption plan.
Information governance and security
Controls to decide who accesses what and keep evidence of every relevant action.
Roles and segregation of duties
Permission matrix and separation-of-duties testing.
Audit trails and logs
Event catalog and permission-based queries.
Data retention policies
Matrix by data type and a review and deletion workflow.
Privacy requests
Requester verification and workflows with configured deadlines.
Services included in this solution
Implementation and support
Implementation and managed service
Coordinate launch against an accepted scope.
HR process discovery
Define priorities and scope before configuration.
Data migration and cleansing
Prepare agreed information for the new platform.
Account configuration
Adapt the account to agreed structures and rules.
Role-based training
Prepare administrators, managers and users.
Change management
Organize adoption, communication and support.
Enterprise support with SLA
Agree coverage and escalation for operations.
Governance and compliance
Enterprise governance and security
Define access and traceability controls under the contract.
Roles and segregation of duties
Align access with organizational responsibilities.
Privacy requests
Coordinate requests concerning personal data.
Audit trails and logs
Review events defined within the scope.
Data retention policies
Configure retention and review using approved policies.
HR obligations calendar
Organize reminders defined by local advisers.
Ethics reporting channel
Handle reports with restricted access and human review.
Typical implementation scenarios
Moving off spreadsheets
A retail chain brings its headcount, stores and schedules over from scattered files. Data cleansing and pilot loads catch duplicates and gaps before the time clock and pre-payroll go live.
Replacing a legacy system
A financial services company migrates the agreed history from its previous system. Parallel tests run, and segregation of duties separates the people who enter data from those who approve it.
Phased rollout across sites
A hospital or plant launches a pilot site first and then the rest. Each phase repeats testing and training with lessons from the previous one.
Industries where it is used most
Manufacturing
Alobri HCM is HR software for manufacturing that connects plant attendance, rotating shifts, pre-payroll, training and workplace safety for factories, assembly plants and workshops with large hourly workforces.
See →Healthcare
Alobri HCM is HR software for healthcare that coordinates on-call shifts, attendance, license and credential tracking, training, wellbeing and payroll for hospitals, clinics, clinical laboratories and outpatient networks.
See →Financial services and insurance
Alobri HCM is HR software for financial services that brings digital employee files, required training, commissions, performance and integrity assessments together for headquarters, branch networks and financial sales teams.
See →Retail
Alobri HCM is HR software for retail that connects store and point-of-sale attendance, scheduling, high-volume hiring, commissions and payroll for retail chains, merchandising agencies and field sales teams.
See →How does implementation protect your employees' data?
During implementation we define roles and permissions based on each position's responsibilities, and the segregation of duties matrix is tested before go-live. Audit trails record the agreed events so you can review who made a change and when.
Data retention policies and the privacy request workflow help you meet the personal data protection laws of each country where you operate. The HR obligations calendar and the ethics reporting channel round out governance with reminders and restricted-access reporting.
Available in 18 countries across the Americas
Configure rules, currency and language per country. See what applies in yours:
Clear per-employee pricing
Every package includes a one-time implementation fee. Additional migration, change management or data governance services are added based on the scope we agree on.
Time
Facial and mobile attendance
Monthly minimum: USD 40.31 · One-time setup: USD 149
- Web kiosk with facial recognition
- App with geofence validation
- Clock records and attendance report
- 5 psychometric tests a month
Time + Pre-payroll
Attendance and time closing
Monthly minimum: USD 68.11 · One-time setup: USD 149
- Everything in Time
- Exceptions, hours and approvals
- Export to your payroll
- 10 psychometric tests a month
People
Employee records and lifecycle
Monthly minimum: USD 95.91 · One-time setup: USD 350
- Core HR and digital records
- Onboarding and offboarding
- Employment contracts
- Org chart and self-service
- 15 psychometric tests a month
HCM Operations
People, time and payroll
Monthly minimum: USD 166.80 · One-time setup: USD 750
- Everything in People
- Facial and geofenced attendance
- Pre-payroll and exceptions
- Local payroll · up to 4 runs/month
- 25 psychometric tests and 1 battery a month
HCM Complete
Operations and talent acquisition
Monthly minimum: USD 222.40 · One-time setup: USD 1,250
- Everything in HCM Operations
- Recruiting ATS
- Careers and job portal
- Extended People Analytics
- 50 psychometric tests and 5 batteries a month
Prices in USD, excluding VAT and local taxes. You pay the higher of the per-employee rate or the package minimum. Every plan includes psychometric tests; extra tests cost USD 1.20.
Comparing with another platform?
See how Alobri measures up against the most searched alternatives.
Frequently asked questions
How much does it cost to implement Alobri HCM?
The one-time implementation fee depends on the package: USD 149 for Time and Time + Prenómina, USD 350 for People, USD 750 for HCM Operativo and USD 1,250 for HCM Integral. Migration, integrations or change management are quoted on headcount, sources and connections. Prices exclude applicable taxes.
How long does implementation take?
It depends on headcount, how many data sources need to be migrated, integrations and the countries you activate. That is why we do not quote a generic timeline: in discovery we build a plan with phases, owners and dates that we review with you before starting.
What information do I need to have ready?
You will usually need your employee roster with job data, org structure, locations or work sites, shifts and schedules, and pay elements if payroll is in scope. In discovery we give you the list of templates and validate each file's quality with a pilot load.
Can you migrate data from my current system?
Yes. Data migration and cleansing, with a reference list price from USD 300 one-time, includes mapping, validation and pilot loads of the agreed data. We decide with you which history to bring over and in what format, so you do not load data you will not use.
How do you control who sees sensitive information?
With roles and segregation of duties configured during implementation, plus audit trails to review defined events. You can restrict access to payroll, employee files or assessment results by role, location or country, based on your internal policies.
Who needs to be involved from my company?
We recommend a project lead, an owner for each process (for example payroll, time or recruiting) and, if there are integrations, someone from IT. They validate discovery, review test results and approve each phase before go-live.
Can I see the platform before signing up for implementation?
Yes. Book a demo in Google Calendar and you will receive a Google Meet invitation. In the session we show you the platform, review your current setup and explain which phases would apply to your company so we can prepare an implementation proposal.
You may also be interested in
Alobri HCM Integrations
Connect Alobri HCM to the systems you already run through API, webhooks or flat files, with a clear data contract, reconciliation testing and controlled access, so data flows without double entry.
See solution →Alobri People
Alobri People keeps every employee's data, documents, contracts and requests in one digital file, with role-based access and self-service so HR stops hunting for paperwork.
See solution →Alobri Payroll
Run payroll on the attendance, time exceptions and employee data already in Alobri HCM, review pre-payroll before you close and deliver files ready for your bank and accounting team.
See solution →Plan your implementation with a clear scope
Tell us your headcount, the systems you use today and what you want to solve first. We will propose phases and scope on WhatsApp or in a demo.